1. RULES FOR MENTEES
1.1. Eligibility Criteria
- Currently working as a HR Manager, HR Lead, or Senior HR professional with at least 5 years of experience in Human Resources.
- Aspiring to grow into a C-level leadership role within the next 3–5 years.
- Willing to commit time and take an active role in leading 1-on-1 mentoring sessions.

1.2. Participation Commitment
- Attend all scheduled 1-on-1 sessions agreed with the Mentor and provide at least 24 hours’ notice for any rescheduling or absence.
- Proactively prepare topics, questions, and discussion points before each session.
- Participate in program activities (Orientation Day, Matching Day, and Graduation Day) as scheduled by the Organizing Team.
- Complete program feedback surveys when required by the Organizing Team.

1.3. Mentoring Recap Requirement
After each mentoring session, mentees are required to submit a recap post in the program’s Facebook group, including:
- Key reflections from the session, learnings, and next action steps.
- A photo of the Mentor and Mentee taken during the session.
- The scheduled date for the next session.

Notes:
- Recap posts must be published no later than 9:00 PM on the last day of the month in which the session takes place.
- Failure to submit or late submission twice may result in removal from the program.

1.4. Prohibited Conduct for Mentees
- Requesting mentors to provide job referrals, recruitment support, or responses outside agreed communication hours.
- Sharing any mentoring content externally without prior consent from the Mentor.
- Using the mentoring relationship for personal requests unrelated to professional development.

2. RULES FOR MENTORS
2.1. Eligibility Criteria
- Currently or formerly holding a CHRO, VP HR, or HR Director position.
- At least 10 years of HR experience in large-scale organizations.
- A strong commitment to contributing to the sustainable development of the HR profession in Vietnam.

2.2 Participation Commitment
- Participate in program activities (Orientation Day, Matching Day, and Graduation Day) as scheduled by the Organizing Team.
- Conduct at least a mentoring session per month with assigned mentees.
- Notify both the mentee and Organizing Team in advance in case of schedule changes or inability to continue participation.
- Maintain a professional, open, and respectful attitude throughout all mentoring sessions.

2.3. Mentor Scope & Limitations
- Mentors are not required to provide job opportunities, referrals, or any form of preferential treatment.
- Session timing and frequency are flexible and mutually agreed between both parties; mentors are not expected to respond outside agreed communication hours.
- Mentors are not responsible for the mentee’s career outcomes; ownership of development lies with the mentee.

3. GENERAL RULES
3.1. Confidentiality
- Mentors and Mentees must not share any sensitive personal or professional information externally without prior written consent.
- All mentoring discussions are considered confidential and used solely for professional development within the program.
- All program-related data will be deleted within 12 months after program completion.

3.2. Respect & Professional Conduct
- All participants are required to respect each other’s time, perspectives, and personal boundaries.
- Maintain a professional, constructive, and non-judgmental environment throughout the program.
- Any form of discrimination, harassment, or inappropriate behavior will result in immediate removal from the program.

3.3. Image Usage Rights
- By participating in the program, Mentors and Mentees agree that the Organizing Team may use event photos for program communication purposes.
- Any personal images or content will only be used with prior notice and consent.

3.4. Responsibilities of the Organizing Team
- The Organizing Team reserves the right to reassign mentor–mentee pairs if issues arise that may affect program quality or safety.
- The Organizing Team may terminate participation in cases of non-compliance, including but not limited to lack of commitment, unexcused absences, or inappropriate behavior.
- The Organizing Team does not interfere with mentoring content but will provide support in resolving conflicts when necessary.

By enrolling in the CHRO 1-on-1 Mentorship, participants acknowledge and accept the following terms:

a. Individuals bear full responsibility for their physical and emotional well-being and retain the right to withdraw at any time.

b. This program is a professional development initiative and does not constitute psychological counseling, therapy, or mental health treatment.

c. Mentoring dialogues remain private unless written consent is provided or disclosure is legally mandated.

d. Participants should seek independent advice for legal, medical, or financial matters; the program does not replace expert consultation.

e. The Organizing Team will securely archive participation records in accordance with privacy protocols.

CHRO Mentor Hub is dedicated to safeguarding the personal information of all program participants. This policy outlines our commitment to protecting your privacy rights.

Registration signifies agreement to these terms and any subsequent administrative updates.

1. Data Collection
We collect the following essential details during the registration process:
- Full legal name and contact information (Email/Phone).
- Professional background (Current role, experience, location).
- LinkedIn profiles, CVs, and any voluntarily shared expertise details.

Information may also be sourced from LinkedIn integrations, SAP SuccessFactors, or professional referrals.

2. Utilization of Information
Data is utilized for the following core objectives:
- Program Operations: Reviewing applications, facilitating matching, and coordinating event logistics (e.g., Matching Day).
- Quality Assurance: Conducting effectiveness analytics and participant satisfaction surveys.
- Community Engagement: Distributing newsletters and sharing success stories within the HR community.

3. Information Disclosure
Personal data will not be shared with third parties, except when required by law, to protect the Board’s legal rights, or in emergency safety situations.

4. Security Standards
While we employ robust measures to secure your data, absolute security on the internet cannot be guaranteed. The Board is not liable for unauthorized access resulting from technical limitations.

Participants must maintain their own credential security and ensure they logout when using shared computing resources.

To make the most out of the program, participants are encouraged to:
- Commit fully to the 3-month journey, as the program is most meaningful when you participate consistently and actively.
- Take initiative in scheduling sessions with your mentor - don’t wait for the mentor to reach out first.
- Prepare in advance for each session by identifying 1-2 key topics or challenges you want to discuss to ensure focused and productive conversations.
- Build the mentor-mentee relationship with openness, respect, and professionalism.
- View your mentor as a partner in self-discovery, someone who helps you reflect and gain deeper insights-not just someone to ask “what should I do next?”.

If you encounter any issues (such as scheduling or discussion topics), please reach out to the organizer for timely support.

Sharing mentoring session notes and photos is not only a program requirement to help track participation, but also serves a broader purpose:
- It creates opportunities for mentors and mentees to share experiences, insights, and personal stories that can inspire others and offer valuable advice to those in similar situations.
- It helps build a more connected community, fostering a positive, engaging, and value-driven environment.

Several key factors help a mentor–mentee relationship grow and succeed:
- Clear goals: Setting well-defined objectives from the beginning.
- Proactive and open communication: Being willing to share honestly and engage actively.
- Commitment to the journey: Staying consistent and dedicated throughout the program.
- Patience: Allowing time for trust, learning, and development to build naturally.

The program is structured into four key phases:
- Building the relationship: Getting to know each other, including working styles, career journeys, and expectations.
- Setting mentee expectations: Aligning on goals and defining what the mentee aims to achieve.
- Taking action toward goals: Regular check-ins to reflect on what is working, what is not, and key lessons learned along the way.
- Closing & future direction: Reviewing the journey together and developing a plan for the next stage of the mentor–mentee relationship.

The mentee selection process is designed to be structured and transparent, and includes the following steps:
- Program application is opened.
- Application submission and review.
- Online interview.
- Announcement of selected mentees.
- Mentor-mentee matching based on expertise and individual development goals.
- Participation in Matching Day to officially kick off the mentorship journey.

The CHRO 1-on-1 Mentorship Program is organized by the CHRO Mentor Hub community, in strategic partnership with SAP SuccessFactors - SAP’s cloud-based Human Capital Management (HCM) suite powered by AI. SuccessFactors is widely adopted globally, helping organizations become more adaptive in an ever-changing business environment. The program is designed to build a high-value mentoring community for HR professionals in Vietnam.